oogle Drive is a powerful tool, with plenty of hidden features that can make your work more streamlined and efficient.
Whether you're a seasoned pro or just getting started, here are tips to help you get the most out of Google's cloud storage and save valuable time.
Access your Drive offline
When you're working on a computer or tablet, you can access your Drive offline to view and edit documents, spreadsheets, and presentations.
To access your Google Docs, Sheets, and Slides:
- Go to Google Drive on your web browser
- Click the gear icon in the top right-hand corner
- Choose Settings from the dropdown menu
- Then, simply check the box in the "Offline" section
Send large files to others
If you need to send a large file, but Gmail's file size is limiting this - try sending it via Google Drive. Gmail limits the file size of attachments to 25 MB -- which means no sending big video, audio, or complex image files -- Google Drive lets you send files up to 15 GB.
To send a large file, you'll need to:
- Create a folder in your drive
- Upload files to that folder
- Share the folder with others
Undo an accidental sharing
If you accidentally share a file with someone, there are several ways you can undo the sharing.
- Click Undo in the Share dialog box (the file will return to your own Drive).
- In an email message sent to you by Google Drive, click Undo.
- In a notification received from Google Drive, click Undo (or any other options that appear).
Save Gmail attachments directly to your Drive
To save Gmail attachments directly to your Drive, click the paperclip icon and select "Save to Google Drive."
If you'd like to save your attachments to a specific folder, click the drop-down menu next to the Save button and select "New Folder" from the list.
With all it has to offer, Google Drive is a useful tool for everyone's workflow.
To learn more about Google Drive, check out our class: Google Drive Basics