mail is the most popular email service in the world, and with good reason. It's simple, it's powerful, and it's free. But did you know that Gmail has some hidden gems that can make life easier and more fun? If not, here are eight of my favorite Gmail tips and tricks:
1. Create a recurring calendar reminder
If you want to be reminded of something on a regular basis, such as paying your bills or checking the status of your flight, there is an easy way to set it up in Gmail. Click on the little clock icon at the top right of your email and choose “Create reminder” from the drop-down menu. Set either how often or when—next day, next week etc.—and click Save. To change this information later just click on the date and time within that reminder and make any adjustments needed.
2. Send Self-Destructing Emails
There's nothing more annoying than getting an email from someone, only to have it expire or disappear. But Gmail can help keep your emails safe (and your recipient's time) by sending self-destructing emails.
Set a time limit for the email to be read:
There are two ways you can make an email disappear after being read: either set a time limit on its lifespan or choose how long it takes before they are deleted by default. To set up this option, go into Settings > General Settings > Labels > "Expire messages" and select "After X days." If you choose to have them deleted after a certain amount of time unless specified otherwise by the sender, then select "Immediately."
Send an email that can only be viewed once:
If you want to send someone information but don't want them sharing it around with others, try sending them one of these emails instead! You'll need to select "Self-destruct after being viewed" from within Settings before sending out any such messages.
3. Use Gmail offline
You can use Gmail offline in the same way you use it online, but with a few important differences. Once you've set up your account for offline access, any messages that arrive while you're not connected to the Internet will be queued up and sent over as soon as possible.
To enable Gmail's offline mode:
- Click Settings (the gear icon) in your inbox and then choose Offline Mode. Follow the prompts to log out of all devices linked to your account and select "Enabled" under "Stay logged out after signing out." You'll now be able to access emails from other computers or devices without having to log back into them every time—but make sure that each device has been properly logged out before disconnecting from an Internet connection!
- When Gmail detects an Internet connection again, it'll automatically connect; when it stops detecting connectivity within 30 minutes of last seeing it, it will log users back off again unless they've manually disabled this feature under Settings > Offline Mode > Stay Logged In. This ensures that people don't accidentally send sensitive emails while traveling through areas with spotty data coverage (like rural areas) by forgetting about how many hours have passed since their last connection!
If these steps seem overwhelming at first glance, don't worry about following them all perfectly; just getting started by turning on offline support is enough for most people who just want basic functionality during travel times or emergencies where internet access isn't guaranteed yet still necessary enough so users won't miss important messages while away from home base.
4. Schedule email to send later
Did you know that you can schedule an email to send at a specific time or date? This is great for reminders and appointment confirmations.
To schedule an email:
- Click on the clock icon next to your recipient's name in the To field of a new message.
- Select "Schedule" from the drop down menu.
- Enter a date and time where you want your email to be sent.
- Add additional recipients if needed (you can also add more than one date/time).
- Click Send!
5. Create and use a signature in Gmail
Gmail's signature feature is a great way to inject your personality into every email you send. A signature is a block of text that is added to the bottom of every message you send. You can use it to include your name, job title and contact information, as well as links to your website or social media accounts.
To add a signature in Gmail:
- Click Settings in Gmail's menu bar (the three horizontal lines) and choose Configure Inbox from the drop-down menu
- Scroll down until you see Signature below General next to Send mail from label (if you don't see it yet just refresh) and click Add new
- Type in what ever text you want for your signature there
6. Quick, handy shortcuts in Gmail to save time
Gmail has some handy shortcuts that can help you save time. For example, if you type "g" followed by a period and then a spacebar, Gmail will automatically change it to the word "gmail." That's much easier than typing out "gmail.com" every time!
You can also use shortcuts in web browsers like Google Chrome or Firefox to access Gmail quickly from your computer's desktop.
Here are a few useful shortcuts:
- g + n = next unread message (same as shift+n)
- g + p = previous unread message (same as shift+p)
7. Block someone in Gmail
If you’ve ever wished that certain people would stop sending you emails, Gmail has a feature for that.
- Block someone: To stop receiving messages from another person, go to the message thread and click “Block [name].” The sender will be removed from your contact list and won't be able to reach out via email anymore—including by leaving comments or sharing things on Google+. If they try to contact you again with an alternate address or pseudonym, the message may still get through because it won't match Gmail's blacklisted address list.
- Block domain: If someone is spamming your inbox with promotional emails from their business domain, block that domain using the same method as above. This will keep any future messages from reaching your inbox (but not necessarily other accounts associated with that domain).
- Block specific email address: You can also block specific addresses so they don't show up in conversations across apps like Hangouts and Calendar events sent by those addresses will still appear in both cases but notifications will not appear in your new mail notifications panel unless they are sent from another verified Gmail account.
8. Wish you could bring back a sent email? You can!
If you've ever accidentally sent an email to the wrong person, you might notice that the option to "undo" the sending of it is nowhere to be found. However, there is a way to undo that action, but you'll need to act quickly.
To learn how to bring back a send email, check out this video taught by Guide Wade: Wish You Could Bring Back a Sent Email? You Can!
In conclusion, Gmail is packed full of hidden gems that can make your life easier, simplify your work, and even make you laugh.